tel. 01904 806806 | info@ebor.academy

Procurement

Procurement

Expenditure on goods, services and works forms a significant part of all school budgets and Ebor Academy Trust welcomes approaches from companies who can support our schools and deliver exceptional value for money. As a publicly funded organisation, it is imperative we seek to make the most prudent and effective use of limited resources.

We are particularly keen to hear from organisations who can provide innovative solutions which can provide even greater value.

We encourage open and fair competition and welcome bids from new and established suppliers. Depending on their value, contracts are awarded either by open tender or through established frameworks. We continue to work alongside Crown Commercial Service, Eastern Shires Purchasing Organisation and the Crescent Purchasing Consortium among others.

The specialist support on behalf of all our schools means we buy supplies and services using a variety of contractual arrangements, ranging from locally placed orders to large and complex contracts, often in collaboration with other multi-academy trusts.

Our procurement team welcomes emails, with details of products or services being offered, to procurement@ebor.academy. Emails are then passed to relevant departments who will get back to you if we are interested. Please note, we do not accept sales calls, in person or by phone, from potential suppliers. Organisations should be aware that some contracts may require vetting procedures prior to implementation.

Open tenders, when available, will be advertised on this section of the trust’s website.

Current open tender:

Ebor Academy Trust has a requirement for 667 Chromebooks for its schools.

To participate in this one-off invitation to tender you are invited to submit your price and company background information as identified in Quality Assurance, below.

Your proposed solution must meet the minimum technical specification in all areas as detailed and delivery must be made on 1 August 2022 or before to allow for configuration and installation before the start of the new school year in September 2022.

Ebor Academy Trust will make separate arrangements to purchase a new Chrome Education licence for every device – this should not be included in your tender. Also, as these are replacement devices, there is no requirement for charging stations.

Minimum technical specification all tenderers must meet:

  • Intel Celeron N4020 Processor
  • 11.6 Inch 1366 x 768 Screen (non-touch)
  • 4GB RAM
  • 32GB SSD
  • Tough Rubber Bumper (Classroom grade)
  • USB-C Charging
  • Minimum 5 Years Google Auto Update Policy
  • Note, there is no requirement for a particular brand, but the chosen device must meet, or exceed, these specifications.

Terms and Conditions:

Payment will be nett 30 days upon receipt of invoice. Please supply your own conditions of sale with tender return and confirm compliance with our minimum technical specification.

Delivery to be made to Vital York Limited, 480 Huntington Road, Huntington, York YO32 9PX

Quality Assurance:

You must provide evidence of the supply of similar equipment within the past 12 months to local authorities, schools or multi-academy trusts in the UK education sector (weighting for assessment purposes: maximum 10 marks out of 100).

You must detail how you would deal with any faults reported within the 12 months warranty period given to each device (weighting for assessment purposes: maximum 10 marks out of 100).

We require a total price plus VAT, including delivery to one address in York, for 667 devices (weighting for assessment purposes: maximum 80 marks out of 100).

Prices should be submitted by email to chromebooktender@ebor.academy by 5pm Tuesday 5 July 2022.